NOAA's Institutional Repository (IR) is curated by the NOAA Libraries to collect and disseminate materials published by NOAA authors. It was created in response to the White House Office of Science and Technology Policy Memorandum Increasing Access to the Results of Federally Funded Scientific Research and the subsequent NOAA-authored plan to increase access to scholarly research carried out with NOAA funding entitled NOAA Plan for Increasing Public Access to Research Results (PARR Plan). The NOAA Institutional Repository ensures that NOAA published research is preserved and made available for all present and future researchers, and allows for better assessment of the current and future impact of NOAA research.

All NOAA authors and grantees are required to submit their publications no later than one year after publication to the IR according to the NOAA Public Access Policy for Scholarly Publications (Public Access Policy). Grantees include those who receive funding via NOAA Cooperative Institutes or Science Centers or those who have received direct funding (grant or contract) from any NOAA Office.

As some NOAA offices are submitting on behalf of authors, please check with your program manager or supervisor to see if this situation applies to you. However, it is the responsibility of the author to ensure their publication is submitted to the NOAA IR.

NOAA authored publications with one or more NOAA authors (federal, contractor or cooperative) or NOAA funded publications. The following types of NOAA research publications are required to be submitted to the IR:

NOAA Series Publications:

• NOAA publications include:
  • NOAA Technical Memorandum
  • NOAA Technical Reports
  • NOAA Atlases
  • NOAA Professional Papers
  • Other NOAA non-series publications. For more information on accepted types of non-series NOAA publications please see the Central Library's NOAA IR Document Policy.
• Documents must be in their final form. Draft publications will not be accepted. All publications should be submitted in PDF format.

NOAA authored/funded journal articles:

• Any peer-reviewed journal article with one or more authors employed by or who have received funding from NOAA must be submitted to the NOAA IR. All submissions should be published AFTER October 1, 2015.
• Journal article manuscripts should be Section 508 Compliant (please see section about 508 Compliance). To request manuscript remediation please submit your journal article manuscript in PDF format to our Remediation Request Form.

Please note: NOAA authors or NOAA-funded authors whose manuscripts are deposited into the National Library of Medicine’s PubMed Central (PMC) do NOT need to submit the author manuscript separately to the NOAA Institutional Repository to be compliant with the NOAA Publications Policy. The NOAA IR will harvest all NOAA authored or funded materials from PMC annually.

Sometimes referred to as a post-print or post-refereed, it is a draft of a manuscript after it has been peer reviewed but does not have publisher added content like pagination and logos. This is the version of the manuscript that we are looking for. Please see the following IR entries for some examples:

https://repository.library.noaa.gov/view/noaa/20748

https://repository.library.noaa.gov/view/noaa/20381

Section 508 requirements vary depending on the type of document you are trying to submit.

• NOAA publications include:
  • All NOAA publications must be Section 508 Compliant upon submission to the NOAA IR. Non-compliant documents will not be accepted (see What publications are required to be submitted into the repository? for the definition of a NOAA publication)
  • Open Access journal articles will be accepted in their final published form. No remediation work needs to be performed on these documents.
  • Articles from journals that allow archiving of the publisher’s version will be accepted in their final form.
  • Journal articles not meeting the previous criteria should be submitted as Section 508 compliant manuscripts (meaning they are the final version with edits, but before the publishers’ formatting (e.g., pagination, logos, etc.) has been added). However, the NOAA Central Library does offer Section 508 remediation services for manuscripts. To request these services please fill out our Manuscript Remediation Form. Submitting your document for remediation services will also fulfill your requirement to submit the publication to the NOAA IR.

  Section 508 of the U.S. Workforce Rehabilitation Act of 1973 mandates that all electronic and information technology developed, procured, maintained, or used by the federal government be accessible to people with disabilities, including employees and members of the public. For more information on Section 508 compliance and resources, please see the library's Section 508 Compliance LibGuide.

There are 2 submission methods:

• Submission Form: The submission form is available to anyone with a noaa.gov email address. It is a 2-step process. First, submitters will attach PDF files that are Section 508 compliant. Second, submitters will need to fill out the form portion indicating the document type, author names, article title, and the item's DOI (if available).
• Email: You are also able to submit to the repository via the IR's service account at noaa.repository@noaa.gov. Email is the best method if you are submitting a batch of documents. If this is a batch submission, indicate how many documents are included. In the body of the email, include the article citation if it is a single item submission. For single documents, attach the document PDF or a link to the item in Google Drive. For batches, include one of the Excel batch submission templates (template for journal articles or template for NOAA publications). Use the spreadsheet to provide document links to either an outside web source or to a Google Drive file/folder. For both single and batch submissions include information on the primary point of contact (if it is different than the submitter). See more information below, What if I have a lot of files that I want to submit?

Batch submissions can be sent to the NOAA IR email (noaa.repository@noaa.gov) or you can also submit batches via the Submission Form.

• We ask that batches of documents be separated out by document type and submitted using our batch submission templates:
  • Journal article template
  • NOAA publication template
  • To Attach your files you have two options:
    • Google Drive Folder: add all documents to a Google Drive folder. Make sure that the folder is accessible/shared with the noaa.repository@noaa.gov account. Include the link to the drive folder in the Excel template under the Website heading.
    • Link from public website: Copy the link and place it in the Excel template under the Website heading.
  • If you have a large number of journal articles that you would like to submit to the NOAA IR, you can compile a list of these articles(Excel file with title, publisher, date, author, and DOI information preferred) and email this to noaa.repository@noaa.gov. The NOAA IR team will review the list and notify the submitter if any manuscripts are required; any OA articles or those that we are allowed to harvest the publisher’s version will be processed without further action from the submitter.